Subject: RE: [digital-copyright] question - Using a portion of a digital document for an online course From: Charles Wiggins <cpwiggins@xxxxxxxxxxxxxx> Date: Thu, 24 Jan 2013 15:29:19 +0000 |
Rebecca, I feel a lot shakier about my response here than on other issues in the past, but for my part, as I look at Fair Use in relation to the facts at hand, and without knowing how much of the work is fact and how much in creative or interpretive, I would think that your faculty member would be on fairly shaky ground to use such large, continuous sections of the work, especially since the permission has been revoked. If one looks at the Four Factors < http://www.ala.org/advocacy/copyright/fairuse/fairuseandelectronicreserves#4f actors >, the only one I would feel was solid is the First Factor, the Educational Use. If the work is primarily a restatement of the law, then I would think the Second Factor, The Nature of the Work, is also in the instructor's favor. But if it includes interpretation and analysis, then that is less in favor of Fair Use. As to The Amount Used, the Third Factor, the 42 pages is over one-eighth of the whole and the concepts included may be at the heart of the work. And the Potential Effect on the Market? This is where I think the instructor may be weakest. She's already admitted that the work is important enough to the class that she will ask them to purchase it in the future. (On the other hand, if the students are exposed to the work, they may become lifelong customers if they recognize the value to the work to their jobs, so the publisher could be missing a great marketing opportunity.) Personally, I would ask myself how litigious a publisher that hires lawyers to produce content is likely to be. If it was one of our instructors I would encourage them to obtain a purchased copy and place a hardcopy on Reserve in the Library if all of the students are local. If not, I would put the purchased copy on Electronic Reserve if you have that capability. They might disagree that Reserves falls within their single user license limitation to "one department," but if the Library purchased it and they approved the transaction, I would think that would at least grant an implied license, as they would know that libraries loan materials to their patrons. My 2 cents, Charles -----Original Message----- From: Funke, Rebecca S. [mailto:rsfunke@xxxxxxxxx] Sent: Tuesday, January 22, 2013 5:07 PM To: digital-copyright@xxxxxxxxxxxxxx Subject: [digital-copyright] question - Using a portion of a digital document for an online course Good afternoon, I have an instructor who has an interesting question regarding the use a manual that is in pdf format. The instructor wants to use a portion of the manual for her online class. Here is what I know: 1. Instructor received a free copy of the manual in electronic formation, in Jan. 2011, from the publisher/organization. 2. Instructor believes she did not agree to any license agreement when she received the file. 3. The manual is only available in pdf format; cost ranges from $50 to $250: http://www.iahima.org/Legalmanual/instructions.htm 4. The manual is clearly identified on the publisher site as a reference tool, not as a resource specially created and marketed for online classes. 5. The instructor wants to use pgs 1-28 and 32-45 (42 pages of 292 total pages in the manual). Is it possible for the instructor to use the 42 pages under Fair Use? Of course, using just a section of the manual would mean the pdf would need to be altered or printed and then rescanned as a smaller document. I have included below, three emails from the publisher to the instructor. The publisher initially gave the ok (just weeks ago) for the instructor to use portions of the document in her online course. The last email indicates that such permission is now being withdrawn and guides the instructor to Fair Use. Thoughts? Rebecca Funke Director of Library Resources Des Moines Area Community College 2006 S. Ankeny Blvd Ankeny, IA 50023 Ph: 515.964.6328 Email: rsfunke@xxxxxxxxx<mailto:rsfunke@xxxxxxxxx<mailto:rsfunke@xxxxxxxxx%3cmailto: rsfunke@xxxxxxxxx>> "What a school thinks about its library is a measure of what it thinks about education." ~ Harold Howe, former U.S. Commissioner of Education From: Sent: Tuesday, January 22, 2013 2:24 PM To: Funke, Rebecca S. Subject: RE: question on digital resource Rebecca, Here is a copy of the file. And here are copies of the e-mail. I did find the initial emails when they sent it to me and 2 years ago they did tell me students would need to purchase the guide separately. (see yellow) So probably based on this, I shouldn't post a copy in the library. Let me know what you think. Next year I will plan on students purchasing it. I just changed this class to online and I forgot about needing this resource for an assignment that we had done in class last year. Since we only used sections of it, that's why I decided to ask for permission. I appreciate your help. This is the initial e-mails I received with the file: 1. : Thank you. Following are your download instructions for the Iowa Guide to Medical Record Laws, 7th Editiion: Go to And then they sent me a user name and password to use to access it. 2. This is the first e-mail they sent to me telling me I get a copy for no charge to use as a resource. And then I do see they said students would have to purchase the Guide separately. From: Sent: Wednesday, March 23, 2011 10:34 AM To: Subject: RE: Legal Guide [Name]: Your email was forwarded to me. I am the Legislative Liaison for IaHIMA. After discussion with our Board, we will provide a copy at no charge to you for use in the classroom only. Your students would have to purchase the Guide separately. I will notify our webmaster that we will be providing you with a copy. If you have any questions, please do not hesitate to contact me. This is the e-mail I got giving me permission to post portions of the document (Jan 2, 2013): Hi [Name]: I apologize for the delay in hearing back from the board. I just received your message from our website coordinator and wanted to follow up with you. We as a board are in agreement with you citing portions of the legal manual as needed for your online course. Please only make reference to this and do not place the entire manual on line. Please note the legal guide is available for purchase as well. Please do not hesitate if you have any further questions. Thank you! This is the e-mail I just got from them asking me to remove the sections I posted (Jan 18, 2013): Dear [Name]: I wanted to contact you on behalf of IaHIMA following our Board meeting today. The board discussed your request regarding the posting of excerpts from the Iowa Guide to Medical Record Law for your online course. The Board had multiple questions and concerns regarding this being available at liberty to post online. Currently the manual is available for student purchase at the low cost of $50. As this is an online course I presume, required for various clinical/nonclinical degrees, it is the feeling of the Board that the students are encouraged to purchase this manual if needed for completion of this course vs deciding what information is warranted to be posted. I would refer you to the "Fair Use Copyright Law" at http://www.copyright.gov/fls/fl102.html. In order to respect the copyright laws as well as the extensive work our legal consultant has performed in preparation and revision of this manual, it would be inappropriate to site specific excerpts from this manual. We currently incur an extensive expense for legal counsel to update this manual. Therefore, I would retract my original email indicating approval of such posting. Please do not hesitate to contact me with any questions or concerns. E-mail correspondence to and from this sender may be subject to the North Carolina Public Records law and may be disclosed to third parties.
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